Foundation to FunctionThe business is running.Let’s design how it works.
If decisions stall with the founder, responsibilities overlap or information is scattered, we clarify who owns what, how work moves and where the approved information lives. Then we design the digital foundation to support it.
For established, often founder-led teams of roughly 5–50 people that want less key-person dependency and clearer operations. We agree scope and deliverables after understanding how your business works.
Approved illustrative scene and output outline; not a client document.
Your business runs. Is the way it works clear?
Knowledge sits with individuals
You depend on one person to understand work status, find a document or progress an essential task.
Responsibilities overlap
Work gets done, but ownership of outcomes, review and approval is not clear enough.
Tools and files are scattered
Systems exist, but work still depends on chats, duplicate files and searching for answers.
Business Operating Foundation
A clear way for your company to work.
Receive a Business Operating Foundation: role ownership, workflows, information controls, digital design and a practical handover pack. Technical activation is explicitly scoped.
Client HQ is a shared operating workspace that organizes the outputs. Its platform follows your company’s requirements; it is not a third product or a software subscription sold by ORVEAX.
Explore the deliverable at a glance
01 / Current state and priorities
An authoritative business-information baseline, gap assessment and priorities tied to available evidence.
02 / How the company operates
Roles, responsibilities, decision authority, workflows, data ownership and proportionate controls.
03 / Digital design and handover
Workspace, access and systems design, with handover guidance, enablement notes, a roadmap and open items.
Illustrative example: an operating and handover record
A hypothetical workflow to show the fields—not an approved procedure from a client.
- PROCESS
- Receive a customer enquiry and route it for follow-up.
- OWNERSHIP
- Front desk logs the request; service owner reviews; an authorized approver handles exceptions.
- REFERENCE & CONTROL
- One request register, visible status and role-based access.
- HANDOVER STATUS
- Identify the register owner, what is designed versus activated and any open action.
Sahtna chose Digital Business Foundation
SAHTNA
Digital Business Foundation · Ongoing operationsSelected the digital business foundation route. Work includes the corporate workspace and digital setup, while operating reviews and systems development continue through agreed stages and scopes.
Read the case study →The service label identifies the contracted route, not completion of every operating or technical activation stage.
What do we structure?
Four operating areas, four delivery stages. Depth and deliverables follow the agreed scope.
Roles and ownership
Clarify decision rights, task ownership, permissions and key-person dependencies.
Workflows and controls
Design handoffs, operating routines and checkpoints for the company’s scale.
Information and digital foundation
Organize files, identity, access and current tools; activate technology only where needed.
Handover and adoption
Document the foundation and enable the team to use, review and improve it.
From operating clarity to a usable foundation.
Four clear steps, each with a reviewable decision or output. Scope and timing are agreed before work.
Understand current operations
Assess current operations, gaps, information sources and dependencies, then identify priorities using sufficient evidence.
Output: Current-state assessment and prioritiesDesign the foundation
Design roles, workflows, decision authority and controls that fit the company's size and ability to use them.
Output: Roles, workflows and controlsEnable within scope
Prepare the digital foundation design and Client HQ operating workspace, activating only technical components expressly included in the agreement.
Output: Digital design; activation when scopedVerify and hand over
Review deliverables, readiness, access and ownership, then hand over what the team needs to continue, with open items stated.
Output: Handover, readiness and next stepsOperating design.
Activation according to need.
Start with the full journey or a defined component when prerequisites are ready. Technical activation remains separately scoped.
- Included processes and deliverables are agreed before work starts
- Setup, migration and integration are included only when expressly specified
- Licensing and third-party costs are clarified in the proposal
- Ongoing maintenance needs a separate agreement where required
Questions before we begin.
The essentials are here; we discuss what is specific to your situation in the discovery call.
Do we need to replace our current systems?
Not necessarily. We assess their fit and recommend changes or replacement based on need.
Is this an ERP implementation service?
DBF establishes operating foundations and digital readiness. Full ERP implementation is not included by default; it requires a separately agreed project or scope when justified.
Will our team need to participate?
We agree participants, responsibilities and required time in the work plan before starting.
What does the discovery call include?
A free 30-minute video call to understand your needs, assess the fit and identify the next route. Written assessment, gap analysis and venture or operating design belong to a later agreed professional scope.
What is holding back your operations?
Share where work depends on particular people and which process, information source or decision creates delay today.
You do not need to share access, employee data or confidential documents before the call.
Explore Venture Foundation →